Admin overload
Less copying and pasting. More “fill once, reuse everywhere”.
Small business automation that saves time (UK)
I help small businesses automate admin, documents and workflows so less time is wasted copying, pasting and chasing paperwork. Everything works with your existing tools — no system rip-outs, no buzzwords. Start with a small, low-risk automation pilot from £50.
- UK-based small business automation specialist
- Works with your existing tools (Google Workspace / LibreOffice)
- Focused on saving time, not selling tech
Common small business problems automation fixes
Slow workflows
Fewer bottlenecks between enquiries, quotes, jobs, and paperwork.
Inconsistent output
Cleaner docs, clearer processes, and fewer mistakes caused by rush.
How it works
1
Quick discovery
We look at how admin, documents and workflows are currently handled and pinpoint where time is being lost.
2
Pilot build
I build a small automation pilot so you can see real time savings before committing further.
3
Implement & hand over
Once proven, we roll it out properly with clear guidance so it’s easy to use day-to-day.
What I help small businesses automate
Contracts & agreements
Quotes & proposals
Service reports
Certificates
Job sheets
Inspection forms
Client / staff letters
Internal checklists & workflows
Customer enquiries & form handling
Simple reporting & dashboards
If it’s repetitive, manual or copied-and-pasted every week, it’s a strong candidate for small business automation.
How much time could you save?
Enter your current process. We’ll show current time, time after automation, and your annual time saved.
Current time (per year)
0 h
≈ 0 working days
With AI/automation (per year)
0 h
≈ 0 working days
Time saved (per year)
0 h
≈ 0 working days
Assumes 52 weeks/year and an 8-hour working day. Adjust “% reduction” to match your process.
AI & Automation Pilot Pricing
From £50
First pilot — we turn one repetitive process (often a document) into a smart, reusable system.
- Clean, branded output
- One-click Doc & PDF (when relevant)
- Saved and organised in your Drive
Usually less
Follow-up improvements often cost less because we can reuse parts of the first build.
- Faster setup
- Shared data across templates
- Bundle discounts available
Not sure where to start? Send me one example task you repeat every week — I’ll tell you if it’s a good pilot.
Websites, SEO & Tracking
From fast static sites to growth-focused builds — plus ongoing SEO and reporting so you can see what’s working.
Starter Site
Static 1–3 pages
from £399 one-off
- Clean, fast, mobile-ready
- Home + contact + services
- Contact form & basic tracking
- Launch in 3–5 days
Business
5–8 pages + forms
from £799 one-off
- Service pages & galleries
- Speed & on-page SEO structure
- Google Analytics + Meta Pixel
- Blog/news ready
- 2 rounds of edits included
Pro
10+ pages / CMS / bookings
from £1,299 one-off
- CMS or light e-commerce
- Advanced forms / lead flows
- Performance optimisation
- SEO content templates
SEO & Monthly Analysis
Local Essentials
Be found nearby
£99/mo
- Google Business optimisation
- On-page fixes & metadata (top 3 pages)
- Track 10 local keywords
- Monthly report & 30-min review
Growth
Rank & convert
£249/mo
- Everything in Essentials
- Content plan + 1 SEO page/blog per month
- Technical SEO & speed fixes
- Goal tracking, funnels & heatmaps
Performance
Test & scale
£449/mo
- Everything in Growth
- +2 content items per month
- A/B tests on key pages
- Backlink & citation building
- Monthly call & action plan
What people say
CC
“Super responsive and creative problem-solver. Positive attitude, collaborates across teams, and keeps projects moving.”
CL
“Smart, data-led and great fun. Brings positivity and helps clients understand goals and achieve them.”
AR
“Brilliant leader with a can-do attitude. Builds relationships quickly and adapts to any situation.”
IS
“Goes the extra mile under pressure and keeps service quality high. Supports teams and customers.”
Meet Ollie Tanton Brown
Husband to Emma, dad to Sam and Jacob. I’m a straight-talking problem solver who loves making things work better. If there’s a smarter or faster way to do something, I’ll find it — and then I’ll build it.
For over two decades, I’ve worked across partnerships, data analysis, and process improvement — taking old, paper-heavy workflows and turning them into clean, digital systems that just work. Along the way, I taught myself automation, practical AI, and lightweight coding using tools like Google Forms, Sheets, Docs, Apps Script, and simple web builds — helping small UK businesses reduce admin time and remove everyday frustration.
Outside of work, I’m the lead singer of Realm79 — a band I’ve performed with for over 20 years. Managing gigs, tech, and people under pressure has taught me a lot about communication, reliability, and teamwork — all of which feed into how I approach my projects.
How I work
My goal is always to make things simple, clear, and easy to use.
I start by understanding how you currently do things — what’s working, what’s not, and where time is being lost.
Then I build a small pilot first, so you can see the impact quickly before we expand anything.
When it’s ready, I’ll walk you through it personally or record a short video showing exactly how it works and where to find everything.
Everything is designed so you can start using it straight away — no confusion, no overcomplication, just tools that save you time and make your life easier.
Want to know how this all started? Read From Paper to Progress — the story behind OTB Optimisations.
Ways to meet
Happy to meet face-to-face in Kent, or chat via phone, WhatsApp, Facebook or Zoom — whatever's easiest.
Recent feedback: "Super responsive and creative problem-solver… keeps projects moving." / "Smart, data-led and great fun… helps clients achieve their goals."
Extras & care
Add-ons
Scope & content
- Extra page: £120
- Copywriting per page (300–500 words): £80
- Rush fee (under 7 days): +25%
Care
Updates & uptime
- Monthly Care (basic): £29/mo
- Monthly Care (pro): £79/mo
- Backups, checks & small fixes
Terms
Simple & clear
- 50% deposit on start
- 50% on launch
- Ownership & access handed over
Start a conversation
Contact OTB Optimisations for help with small business automation, admin workflows, forecasting, website builds, tracking, and SEO.