You're busy, but everything feels messy
The business is working, but it's harder to run than it should be. Admin builds up, information lives in too many places, and simple tasks take longer than they ought to.
Make your business easier to run
OTB Optimisations helps owner-led businesses find where time and effort are being lost — and fix it practically. Simpler processes, less admin, better systems, and the tools to make it stick.
- Operational improvements, process mapping and system design
- Websites and tools built as part of the solution — not the whole offer
- Based in Kent, working with businesses across the UK
Sound familiar?
You're still the bottleneck
Staff come to you for answers, key steps depend on memory, and too much decision-making still sits with the owner rather than the system.
You know things could run better
You don't need a massive transformation project. You need clarity on what's causing the friction — and practical improvements that actually get done.
What OTB Optimisations actually does
Practical operational improvements — across processes, admin, systems and digital tools. Websites are part of the toolkit, not the whole service.
Process mapping and improvement
Reducing repetitive admin
Building practical operational tools
Improving lead and enquiry handling
Identifying automation opportunities
Reducing founder dependency
Better visibility with simple dashboards
Professional websites — when needed
The goal is always the same: a clearer, more efficient business that's easier to run day to day.
How it works
1
Free Operational Review
We talk through where things feel messy, slow, repetitive or too dependent on you. No lengthy forms or preparation needed — just a straightforward conversation.
2
Diagnosis and mapping
I assess the workflow or process, map what's actually happening, and identify what's causing the friction — whether that's admin, handoffs, systems or visibility.
3
Clear recommendations
You get practical, prioritised next steps. Where it helps, I can also build or implement the improvements — systems, tools, automation or a better website.
Meet Ollie Tanton Brown
I'm a straight-talking problem-solver with a background in partnerships, data analysis, process improvement and practical digital work. I take messy, inefficient ways of working and turn them into clearer systems that save time and reduce friction.
My focus is always practical: what will genuinely make the business easier to run — not what sounds impressive in a proposal. No unnecessary complexity, no jargon-heavy transformation project. Just useful improvements that actually help, delivered by someone who cares about getting it right.
Want the longer story? Read From Paper to Progress.
What clients say
Real work, real results — no invented claims or inflated metrics.
Cloud Principal
cloudprincipal.com ↗Professional website — urgent delivery
"We engaged Ollie on a very tight timeline due to an immediate business need, and the results exceeded expectations. Despite the accelerated turnaround, he delivered a website that was highly professional, creative and aligned with our brand. His communication was excellent throughout, and he balanced speed with quality without compromise. We wouldn't hesitate to recommend OTB Optimisations."
Donna Welsh, Office Manager — Cloud Principal Ltd
Songbird Projects Consulting
songbirdprojectsconsulting.co.uk ↗Website design and build
"I was genuinely amazed at the speed with which Ollie produced the first draft for review, made tweaks to anything that didn't look quite right, reworked it, and launched the site live, all in under two weeks! I now have a fantastic-looking website that is easy to navigate and makes it simple for customers to get in touch."
Julie Dickerson — Songbird Projects Consulting
How much is repetitive admin costing you?
Enter one repetitive task or document process to see how many hours may be disappearing each year.
Current time (per year)
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With better systems (per year)
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Time saved (per year)
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Assumes 52 weeks/year and an 8-hour working day. Adjust "% reduction" to match your process.
Not sure where to start? Begin with a free review.
The Operational Review is the starting point for businesses that know things could run better — but aren't sure where to begin or what to fix first.
OTB Operational Review
A structured review of where time, visibility and efficiency are being lost.
- Visual process mapping of your current workflow
- Review of admin, documents and operational handoffs
- Identify bottlenecks, duplication and low-value manual work
- Sensible automation and improvement opportunities
- Clear written recommendations with prioritised next steps
What you get out of it
Clarity first. Implementation second — if and when you want it.
- Understand what's slowing the business down
- See where founder dependency can be reduced
- Know which improvements are worth doing first
- A natural roadmap for follow-on work — no obligation
Happy to start with one process, one frustration, or one area of the business that feels harder to run than it should.
Practical tools, built in-house
Alongside process reviews and websites, OTB Optimisations designs and builds internal tools that take repetitive operational work off the team's plate.
Paperwork Assistant
A guided document workflow that identifies which paperwork can be produced, flags missing information and moves documents through the business faster — turning a manual, error-prone process into a reliable system.
TB Field Capture
A field data capture tool that makes recording and submitting information faster and more accurate — reducing reliance on paperwork and memory, and improving how information flows back into the business.
Examples of real tools built to solve operational problems. If you have a similar need, get in touch.
Operational work in practice
Examples of the kind of practical process and systems work OTB Optimisations has delivered.
Faster report production
Built systems that reduced report creation time significantly — less repetitive admin, quicker turnaround, and a smoother day-to-day workflow for the team.
Paper to digital — without the complexity
Helped a heavily paper-based business move toward cleaner digital working. Information became easier to find, share and act on — without a complicated new system.
Clearer team visibility
Improved how job progress was tracked and shared — reducing the need for constant check-ins and making it easier to see what's happening across the team.
Guided document workflows
Designed and built an internal tool that guides staff through document production step by step — flagging missing information, reducing errors and cutting repetitive paperwork.
Recent website projects
Websites are one part of what OTB delivers — built when a professional online presence is the right next step.
Realm79
Rebuilt for a professional wedding and function band — clearer structure, stronger mobile performance and better local visibility.
Ashe Alarms
A professional site for a fire and security business — clear service presentation and easy contact pathways for customers.
Cloud Principal
Professional website for an IT consultancy — delivered on a tight timeline without compromising on brand alignment or quality.
Songbird Projects Consulting
Full website build for a senior project consultant — live in under two weeks, professional, easy to navigate and built to convert.
Businesses OTB has worked with
RRealm79
SSongbird Projects Consulting
CCloud Principal
AAshe Alarms
More client work being added as projects complete.
Book a Free Operational Review
Tell me what feels messy, slow, repetitive or too dependent on you — and I'll tell you exactly what I'd look at first and how I'd approach it.
Prefer email? ollie@otboptimisations.co.uk